One of the biggest challenges for small business owners is spending too much time on paperwork, logistics, and administrative tasks, and not enough time building the business and finding new clients.

Here are six apps that help small business owners save time and streamline their workflow.


GoogleDrive allows you to access your files and make edits from anywhere, including your smartphone. You can share files with team members and allow them to either view or edit the material. Google provides 15 GB of free online storage for documents, drawings, recordings, designs, and videos.


If you travel frequently for business, TripIt is a must-have app. TripIt takes all your reservations for airport shuttles, flights, hotels, car rentals, and restaurants and organizes them into one itinerary. Just forward your confirmation emails to, or set up the app to sync with your calendar and inbox.

TinyScan, Genius Scan, and CamScanner

Receipts for travel, cabs, lunches, and coffees can pile up or get lost. These three apps—CamScanner, Genius Scan, and TinyScan—allow you to scan receipts on the go using your smartphone and then send them to your email.


Tired of trying to find names, phone numbers and other data in your inbox? Smartr, a free browser plug-in for Gmail, can help you sort through your inbox faster and find email addresses, social updates, and email history, including how often you’ve exchanged emails, who else was copied on emails and more.


Track the time you and your team spend on projects, and better organize your team and tasks using Toggl. Track from your desktop or smartphone even when you don’t have internet access. Toggl integrates with FreshBooks, Basecamp, and Asana. Each week you’ll receive a detailed time tracking report. Upgrade to TogglPro and you can also track income in relation to time.

Mileage Log+

Tracking the miles you and your staff cover on the job can save you significant money in taxes. Mileage Log+ allows you to easily collect accurate and timely mileage logs from your employees. This app was made solely to track miles driven and includes the IRS rates for reimbursement.

Try out these six apps to help lighten your administrative load so you can prioritize your time to work on growing your business.